Minutes of the meeting of Leven Parish Council held on Tuesday 3rd October 2023 Held at 7.15pm – Leven Primary School
Present: Cllr. Burrows (chair for the first part of the meeting), Cllr. Ablett, Cllr. Farley, Cllr. Fearnall, Cllr. Hood, Cllr. Jennings, Cllr. Jones, Cllr. Lamping, Cllr. Mathison (Chair for the second part of the meeting), Cllr. Richardson.
In attendance: Ann Woodward (interim clerk), Cllr. P Smith (ERYC), PCSO Stephen Lynch, Humberside Police.
No members of the public were present
23-24/89 Apologies: No apologies for absence
23-24/90 Declarations: No declarations of pecuniary or non-pecuniary interests
23-24/91 Approval of the minutes of the last meeting (5/9/23): Cllr. Mathison proposed and Cllr. Ablett seconded and all agreed that they were a true reflection of the meeting.
Approval of the minutes of the Personnel Sub-Committee (2/10/23)
The minutes were considered and agreed.
23-24/92 Election of a chairman of Leven Parish Councillor: Cllr. Burrows (VC) explained that due to the resignation of Cllr. Ellerington-Jennings an election for a new chair was required. There were two nominations: Cllr. Mathison, proposed by Cllr. Jennings and seconded by Cllr. Jones and Cllr. Richardson proposed by Cllr. Ablett and seconded by Cllr. Lamping. The candidates left the room during which a show of hands resulted in the election of Cllr.
Mathison as chair. Cllr. Mathison then took the chair for the remainder of the meeting.
23-24/93 To receive the East Riding Ward Councillors Report: Cllr. Smith informed the meeting that due to recess he did not have a great deal to report. There had been dialogue with the Rec. Hall in Leven regarding the rent for the library service based there and a need for review.
The Full Council will be considering the condition of the cycle path running between White Cross and Tickton Grange at its next meeting.
A meeting is being convened principally with the St. Marys Ward and Tickton Parish Council to discuss infrastructure issues regarding the proposed new household waste site and the planning application for a Starbucks Drive Through on the A1035. Cllr Smith agreed to email the clerk with details of this meeting. A village tour is planned for Cllr Smith in the future and a date needs to be agreed. The Chair thanked Cllr. Smith for his report.
23-24/94 To receive and note the clerks update report: The clerk introduced herself and briefly outlined her experience.
The clerk outlined the difficult issues faced by the parish in relation to banking and the options for cllrs. to consider to resolve them. It was agreed that the Finance sub-committee would consider the options and report back to the full council at its next meeting.
The clerk reported on progress with, and choices related to the new website. It was proposed by Cllr. Richardson and seconded by Cllr. Ablett and agreed by all that the council
would wish to move to a live site as soon as possible and that the developers create a link to the material on the old website for continuity. This option was the most cost effective.
The clerk expressed concern re the efficiency and suitability of the clerks laptop. It was agreed that the current machine needed to be upgraded and cllrs. considered 3 options. It was agreed unanimously that the clerk should contact the Curry’s Business relationship manager to purchase a
LENOVO ideaPad 3i laptop.
The clerk proposed the ongoing use of an Action Tracker for council business to ensure all actions agreed by the council are considered and updated at future meetings. It was agreed unanimously to adopt this process.
23-24/95 To note ERYC planning applications – no new applications to note.
23/24/96 To note ERYC planning decisions – Approved, the crown reduction of a Sycamore Tree in East Steet
23/24/97 To note Correspondence
ERYC: Temp. speed restrictions A1035 to 40 mph around entrance to High Farm. Devolution webinair opportunity – Cllr. Anne Handley
Residents’ correspondence: request for the placing of a memorial bench in Leven. Further options provided by the resident were considered. It was agreed that the clerk write to the resident with their views and further options to consider.
Humberside Police: PCSO Stephen Lynch attended the meeting with a verbal update. He reported the following crime figures for the Parish:
August/Sept: 1 assault, 1 criminal damage, 1 blackmail, 1 harassment, 1 garage burglary. Priorities for this force area are currently speeding and at this time of the year hare coursing. Cllr. Jones raised the issue of drugs being sold to minors near the tennis courts and reported that the sports hall may have CCTV footage. Cllr. Burrows requested that the police liaise with the sports hall caretaker to consider any evidence.
Cllr. Mathison reported that an ERYC driver had been fined for reversing out of East Street.
HWRA – funds for oil customers – notice placed on the website for residents.
JBM – Meeting request: Peartree Hill solar farm. Leven Council has been invited to a private briefing on the proposals. It was agreed that the clerk would correspond with JBM to accept their invitation.
23-24/98 Financial and Governance Matters
Budget monitoring report –the clerk reported that the council had received from ERYC part precept payment in September.
Details of and approval for Sept/Oct 23 payments:
P. Peel for grass cutting services Autela Payroll Services
Salary payments: For the handyman and clerk
All the above were approved and the chair signed the cheques, in the interim, former councillor, Mrs Ellerington-Jennings has kindly agreed to countersign cheques.
23-24/99 Councillor representatives update reports: Cllr. Ablett updated the council on the Leven Life publication. It was agreed that this is a valuable community publication and that the chair/clerk would prepare an article for the December addition. It was also agreed to place a paid advert in that edition
publicising the new website and that a map showing the location of the defribulators would be beneficial. Cllr. Ablett agreed to liaise with the publisher on this. Cllr. Fearnall suggested that parish councillors could offer support in distributing the publication. Cllr. Ablett will discuss with the publisher and report back at the next meeting.
Cllr Fearnall agreed to speak to the new vicar about her role in the community and report back to the next meeting.
Cllr. Jones reported that the youth club now has a fully constituted committee structure and consideration should be made to having a parish council representative.
Cllr. Ablett advised that the windfarm in the area need a further representative from Leven on their committee. He agreed to email the clerk with details.
23-24/100 General Purpose Matters: Cllr. Mathison asked the clerk to arrange a poppy wreath for Remembrance Day. It was agreed to invite, as previously, an ex- military resident to lay the wreath on behalf of the council.
It was agreed that the Christmas lights would be installed on or before 3rd December in the usual way. The scouts would be asked to provide beverages and Cllr. Richardson agreed to approach the Village Voices choir to potentially lead the carol singing, Cllr Richardson would also liaise with the school regarding the switch on.
Cllr. Richardson explained she has agreed to update noticeboards on behalf of the
clerk. She would like to post other useful information in them as well to attract residents. It was agreed that this was a positive development, and it was suggested a notice promoting the website be included. Cllr. Richardson also reported that repair was needed to the noticeboard on East Street.
Cllr Richardson has received feedback from the handyman for a larger bin to be provided near Costcutter as it is frequently overflowing. Agreed the clerk to speak to ERYC to action this.
Cllr Burrows reported that a speed-watch session would be happening soon in the village. Discussion was had regarding the holding of both sub-committees. It was agreed they should proceed prior to full council meetings in the school.
It was noted that ERYC had issued an enforcement order for the owner to remove ivy from a property on East Street but this had not been actioned by owner.
Cllr. Fearnall had inspected the footpath near Halliwell House and felt it was still accessible. The clerk will remind ERYC that they agreed to clear vegetation from this area. It was agreed that the clerk would draft an email thanking Mrs Ellerington-Jennings for her time on the Parish Council and the appreciation of the service she provided to the community.
23-24/101 – Date of the next meeting: 7th November 2023 at 7.15pm The meeting closed at 21.00pm
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